Field Force Manager FAQs

Field Force Manager is available on 4G Basic LTE devices in addition to a variety of Android™ and iOS devices and popular iPad® and Samsung tablets.

Contact a Verizon Representative to set-up a brief discovery meeting to learn more about Field Force Manager.

Yes. Verizon wireless values your workers' privacy. Because of this, the mobile phone is defaulted to only acquire location information when dialing "9-1-1." To use Location Based Services (LBS) such as Field Force Manager, you must first enable location services on the mobile phone.

1. Go to the mobile phone's Home screen and press the Menu button.
2. Scroll to Settings and Tools and press the OK button.
3. Scroll down to System and press the OK button.
4. Select Location and choose Location ON.

The LBS status indicator to the left of the phone's battery indicator should change from "E911 Only" indicator to the "Location ON" indicator.

Note: Consult the user guide for the mobile phone for exact instructions as the steps may vary by mobile phone manufacturer.

Verizon wireless recommends that you install and activate the Field Force Manager mobile phone application for your workers before performing the mobile worker training.

1. Click on the Menu button.
2. Select Get It Now.
3. Select Get Going or Tools on the Go depending on mobile phone model.
4. Select Get New, mobile phone will connect to the network.
5. Select Business Tools.
6. Scroll to Field Force Manager, click the OK button.
7. Select the Free – Unlimited option to download the application.
8. Once the application is downloaded, you will be prompted to run the application. Choose the Run option to continue with the setup process.
9. The first time you lo gin, Field Force Manager will ask for the "Phone Number." Enter the 10-digit phone number (no spaces or dashes), then press the OK button.
10. Then, Field Force Manager will ask for the PIN (typically last 4 digits of the phone number).
11. Enter the PIN for the user you would like to log in, then press OK. The PIN is supplied to your administrator in the Getting Started Kit sent via email.
12. When Field Force Manager launches, there will be a prompt to accept a warning that reminds mobile workers not to use Field Force Manager in an unsafe manner, such as during the operation of a vehicle. This is only required upon the first log in at startup.

Each user's PIN can be viewed from the web portal by going to the Administration > Users tab. Each user can be viewed in the list and the PIN for each user is available to be viewed. The administrator can also change your PIN through the web portal.

1. Press the OK or Menu button.
2. Scroll and select Get It Now.
3. Scroll and select either Get Going or Tools on the Go, depending on the model of device.
4. Scroll so Field Force Manager is highlighted.
5. Select the Options tool in the lower right hand corner of the device screen.
6. Scroll and select Remove app.
7. Verify that you would like to remove Field Force Manager from the device by pressing the OK button.

There are two ways to log in to Field Force Manager on a device:

1. When powering on the mobile device the Field Force Manager application will automatically start and the main Field Force Manager Screen will appear on the device.
2. Press the OK or Menu key on the device.
   
   • Scroll and select Get It Now.
   • Scroll and select Get Going or Tools on the Go.
   • And then scroll and select Field Force Manager.

The Field Force Manager Limited product is a location management tool only. This package does not have Timesheet, Location (for navigation), Form or Job functionality associated with it. When the Field Force Manager Limited application launches on your device you will only see the Exit option on the Field Force Manager screen, all you will have to do is press the End key on the device to suspend the application to the background of the device.

No, Field Force Manager is set up to automatically start up and log the user in when the device is powered on. You only have to enter your device number and PIN the first time you log in to Field Force Manager. If you leave the device on you can also log back into the application manually by doing the following:

1. Press the OK button to get to the Main Menu.
2. Scroll and select Get It Now.
3. Scroll and select Get Going or Tools on the Go.
4. Scroll and select Field Force Manager.

When a device is powered on and has the Field Force Manager Limited product on the device a white screen will appear and then disappear during start up and then proceed to the main screen. This is just the application starting and automatically suspending to the background of the device.

To suspend Field Force Manager to the background of the device, so it is still active, press the red Hang Up key if you are using a Motorola device or the End key if you are using a Verizon wireless device. Suspending the application will allow the user to make device calls and do any other actions they may need to on the device.

If you select the Exit option from the Field Force Manager screen on the device, the application will shut off and will no longer be active on the device.

To get back in to Field Force Manager, a user can use the shortcut key on a Motorola device if it has been set up or the following:

1. Press the OK button to get to the Main Menu.
2. Scroll and select Get It Now.
3. Scroll and select Get Going.
4. Scroll and select Field Force Manager.

Field Force Manager uses a built-in Global Positioning System (GPS) receiver along with the Verizon wireless network to determine its location. The Field Force Manager application collects GPS points when logged in, and sends those GPS points to the Field Force Manager web portal. GPS points are not collected when a user is on a device call, when the privacy management settings do not allow collection of this information or when the application or device is off.

As a default, Field Force Manager obtains GPS data every two minutes and uploads these positions to the web portal every 28 minutes. This setting can be modified using the Set Up Wizard or in Company Settings.

Field Force Manager will also attempt to collect a GPS point when a user performs an action on the device such as performing a Timesheet or Job action.

No, Field Force Manager will only locate when the device is on, the Field Force Manager application is running, the user is within the Verizon wireless Enhanced Service Rate and Coverage Area, and privacy management settings permit access to location information.

When the device, using Field Force Manager, is outside the Verizon wireless Enhanced Service Rate and Coverage Area the service will still attempt to gather GPS and will store performed actions on the device until the device re-enters the Verizon wireless Enhanced Service Rate and Coverage Area at which time the information stored on the device is sent to the Field Force Manager server and then uploaded for viewing on the Field Force Manager Web Portal.

When a user performs an action within Field Force Manager on a device, such as a Timesheet, Job or Form action, that information will be sent directly to the Field Force Manager server and then uploaded immediately for viewing on the Field Force Manager Web Portal. With each action a user performs on a device, the system will also attempt to collect a GPS point to verify where the user was when the action was performed. The only time an action will not be sent directly to the Field Force Manager server is when that user is outside the Verizon wireless Enhanced Service Rate and Coverage Area.

Yes. You can press * # on the device to force the device to communicate immediately with the server. This can be useful when trying to pull new Jobs or Forms down to a device after they have been created or updated on the Field Force Manager Web Portal.

• Limited Package: No driving directions are available with this package.
• Basic Package: The Field Force Manager Basic Package allows a user to access text driving directions on a device.
• Premium Package: The Field Force Manager Premium Package allows a user to access turn by turn, voice and map enabled driving directions.

When you receive a "Location" or "Job," click on the address to view directions from your current location to the address of the "Location" or "Job." With the Premium Field Force Manager package, a user will also have the ability to use a Yellow Pages search tool as well as being able to enter in an address to get driving directions. These options are available when going into the Location area on the device.

To log in to the Field Force Manager Web Portal you will need your Welcome Emails, two emails from FFM Customer Support, that include your login information, a username, password and a company ID number, as well as a link to the website.

1. Go to Field Force Manager.
2. Enter the provided username.
3. Enter in the provided password.
4. Enter in the provided 5-digit company ID number.
5. Click the Login button.

Note: The username and password fields are case sensitive, so if your login information does not seem to be working make sure your caps lock is off.

1. Verify that these emails were not blocked or filed by an existing SPAM filter used by your business.
2. If you can not find these emails or never received them, please email ffmsupport@fieldforcemanager.com

To view your workers in the field along with their GPS position and status you will need to:

1. Put your mouse over the Workers box on the left side of the Web Portal.
2. Select Workers List from the drop down.

The Workers List that is displayed will give you the last GPS position that Field Force Manager collected from the devices as well as their status within the application.

Left – This light is the communication indicator. This will tell you of the connection/communication status with the device.

Right – This light is the GPS indicator. This will tell you about the GPS signal status of the device.

Each light can be three colors:

1. Green – Means that the system is communicating with the device and is able to provide current information about the device.
2. Yellow – Means that the system is having problems communicating with the device, this can be cause by being out of the Verizon wireless Enhanced Service Rate and Coverage area or when the device is in a building or area with a poor communication or GPS signal.
3. Red – Means that the system is unable to communicate at all with the device. If both lights are red the device is logged out of the application and it is not active on the device. If the GPS light is red you should check the Location and Privacy Preferences for the device as the GPS is being restricted or the device has a low battery.

When a worker is showing in an "Out of Comm" status and the indicator lights are both yellow this could mean a couple of things:

1. The worker turned the device off without exiting the application before powering off the device.
2. The worker is in an area outside the Verizon wireless Enhanced Service Rate and Coverage Area.
3. The worker has not logged in or out of the application for a long period of time and the system has timed out on the device. To correct this have the user power cycle the device which will restart the application and the GPS services and remind them to exit the application at the end of the day.

To view all your workers' last known location on a single map you will need to:

1. Put your mouse over the Workers box on the left side of the Web Portal.
2. Select the Workers Map option from the drop down.

This map will display all your workers on a single map at the last location that Field Force Manager was able to collect a GPS point.

To view a breadcrumb trail, a GPS trail of where a worker has been for a designated period of time, you will need to:

1. Put your mouse over the Workers box on the left side of the Web Portal.
2. On your Workers List, click on the name of the worker you would like to view.
3. Click on the Worker Map button located in the Toolbar on the left side of the web page.
4. A map will generate with the worker's breadcrumb trail which will appear as red dots on a map.

To view a date and time for a GPS point on a map put your mouse over the red GPS dot and a box will appear with the date and time that GPS point was collected.

To change the names of the workers in your account you will need to:

1. Select the Worker List.
2. Click on the Worker you would like to change.
3. Click the Edit Worker button located in the toolbar on the left side of the Web Portal.
4. In the pop up box, make the necessary changes.
5. Click the Save button.

To view all the devices that are in your account you will need to:

1. Put your mouse over the Administration box on the right side of the Web Portal.
2. Select the Devices option from the drop down.

This will show you a list of devices that are registered to use Field Force Manager.

To view information from the past, set the date filter to the date range you would like view. To view the current setting of the date filter, click on the date filter on the left hand toolbar. You can change the settings to view a fixed or relative period. The last date preference you have selected will be saved and used the next time you log in.

The date filter will control all the information you see within the Web Portal, ranging from worker map information to information generated in reports.

Field Force Manager will store GPS information collected by workers for 30 days and will store any Timesheet, Job or Form data for 90 days.

To send a job to a worker:

1. Go to the Jobs tab and click the Create Job button in the toolbar on the left hand side of the web portal.
2. After clicking the Create Job button, a window will appear that will allow you to enter all of the information needed to send to the worker.
3. On the final tab of the Create Job window, select the worker you want to send the job to.

The first thing you will have to do is Deactivate the replaced device in the Web Portal.

To deactivate a device:

1. Go to the Administration tab, select Devices.
2. Check the appropriate device, and then click the Deactivate Device button on the left toolbar.
3. Once the device is deactivated, the user should be able to go through the regular download instructions to get the new device set up with Field Force Manager.

There are training classes available from within the Field Force Manager Web Portal. Simply click on the Training link located in the upper right corner of the website. All the available course material is located on the left side of the training window, click on the course you would like to view.

Note: If the training course is not loading properly on your computer, you may need to download the newest version of Flash Player to view the courses.

The Field Force Manager team also provides weekly WebEx trainings available to anyone. To find out more about this training option please call 877-366-4899.

From within the Field Force Manager Web Portal, there is an area for product documentation that is available for download. Simply click on the Support link in the upper right corner of the website, and go to the section labeled Field Force Manager Documentation. From here you can download the Field Force Manager Getting Started Guide, the Field Force Manager User Guide as well as recent Release Notes that note any updates about the Field Force Manager product and functionality.